SurfaceCycle CareersFront Office Administrative Assistant

Position Overview

The Front Office Administrative Assistant position is responsible for acting as the Receptionist while also supporting a variety of clerical and administrative support tasks, including routing calls, greeting guests, processing mail/deliveries, ordering office supplies and maintaining proper inventory levels.

Essential Job Duties

• Greets customers, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
• Answers, screens, and directs phone calls to staff; takes messages as needed.
• Receives and processes mail, documents, packages, and courier deliveries.
• Maintains a clean and welcoming reception area.
• Identifies and submits monthly supply orders and assists with related orders as requested.
• Printing and sorting field timesheets daily
• Complete other duties and special projects as requested.

Required Knowledge, Skills, and Abilities

• High school diploma or equivalent.
• Intermediate technical skills, including Microsoft Office applications; advanced typing skills.
• Ability to maintain strict attention to detail, be meticulously organized, and be capable of handling multiple simultaneous tasks and competing priorities.
• Self-motivated and eager to develop new efficiencies within existing processes.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with ability to positively communicate with a wide variety of people.
• Excellent customer service skills.
• Excellent reliability.

Working Conditions and Physical Demands

• Works in an indoor office relatively free from environmental conditions or hazards.
• Use of office equipment and computers.
• Occasional lifting of supplies and materials from time to time.

Disclaimer

To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. Employees may be required to perform any other job-related task as requested. Reasonable accommodations may be considered and implemented to enable individuals with qualified disabilities to perform the essential functions. Donegal Construction Corporation is an Equal Opportunity Employer.